Skip to content

Air Duct Cleaning Software

The Air Duct Cleaning Software That Writes Your Report For You

ProField is air duct cleaning software for duct cleaning companies: a ready air duct checklist, before-and-after photos, an AI-written report and a branded PDF from the job site, plus scheduling, online booking, invoices and payments. It costs $19.99/month with every feature included, after a 14-day free trial with no credit card.

Start Free TrialSee Pricing
Download on the App Store Get it on Google Play

Last updated

The Problem

What Duct Cleaning Companies Do Today

Most air duct cleaning businesses still document jobs with paper forms and loose photos. It costs time, trust, and repeat business.

Paper and generic tools
With ProField
Before-and-after photos get texted or emailed with no context, so customers never see the full value of the cleaning.
Photos attach to the checklist item they document and print next to that finding in the PDF, so the customer sees what was found and what was cleaned.
Handwritten job sheets take 20-30 minutes to write up and look unprofessional next to a competitor’s branded PDF.
The tech taps through the built-in air duct checklist and the AI writes the report in about 30 seconds. A branded PDF is emailed before you leave the driveway.
Findings like mold indicators, pest intrusion, or disconnected ducts go undocumented — and so do the follow-up jobs they justify.
Mold and moisture, debris, duct leakage and insulation are items on the checklist, with photos and notes, and estimates for the follow-up work are made in the same app.
Industry-standard documentation practices call for structured, itemized records that paper checklists rarely deliver.
Itemized findings, photo evidence per item, technician notes, and a signed, timestamped report.
No signed digital record means disputes about scope of work and what was actually cleaned.
The customer signs on your phone, and the signature is in the PDF.

The Solution

How ProField Works for Air Duct Cleaning

ProField turns a duct cleaning job into a 3-step documented workflow. Your technician taps through the built-in checklist, AI writes the narrative, and the customer signs on the phone.

1

Air Duct Checklist

Work through the built-in checklist covering mold and moisture, debris and buildup, duct leakage, supply and return ducts, insulation, and services performed. Every item gets Pass, Fail, or N/A.

2

AI Writes the Report

AI reads your checklist results and writes a professional inspection narrative in about 30 seconds. Review, edit if needed, attach before-and-after photos.

3

Sign, PDF, Done

The customer signs on your phone. A branded PDF report with your logo, findings, and photos is emailed instantly — before you leave the driveway.

In the App

The Air Duct Checklist — In the App

This is the real built-in air duct checklist running on Android: structured Pass/Fail items, photo attachments per finding, and a progress bar your techs can actually follow.

ProField built-in air duct inspection checklist with pass and fail results on Android

Features

Built for Duct Cleaning Businesses

Every feature is included from the first subscription — nothing is gated behind a tier.

🌀

Built-In Air Duct Checklist

Mold and moisture, debris level, duct leakage, supply and return condition, insulation — structured items designed around real duct cleaning workflows.

🤖

AI Report Generation

Checklist results become a professional, customer-facing narrative in about 30 seconds. No typing in the truck.

📷

Before & After Photos

Attach photos to specific checklist items so the customer sees exactly what was found and what was cleaned.

📅

Instant Booking Link

A shareable online booking page customers can use 24/7 — bookings land straight on your schedule.

📍

Multi-Location Management

Run multiple locations with their own teams under one account — $10/month per extra location, first one included.

📱

Run It All From Your Phone

Scheduling, invoicing, estimates, and reports all work from the app — with an equal web dashboard for the office.

Scheduling & Reporting

Air duct cleaning scheduling and reporting software

Duct cleaning companies look for scheduling software and reporting software. ProField covers both in one app, on the phone and the web dashboard: calendar scheduling, booking requests and assigning jobs to techs, plus the report.

  • Scheduling: put the cleaning on the calendar, with month, week and day views and one color per tech. Customers can request a time on your online booking page, and you approve it.
  • Assigning jobs to techs: assign the job to a technician or crew lead and it lands on their phone with the address and the notes. Techs see only their assigned jobs, and on commercial customers they see only the service address.
  • Reporting: the built-in air duct checklist, before-and-after photos and an AI-written report become a branded PDF the customer gets from the job site. Every report stays on the customer's record with their past cleanings, estimates and invoices.

Pricing

One plan. Everything in it.

14-day free trial. Full access to everything. No credit card.

Monthly subscription
14-DAY FREE TRIAL · NO CARD
$19.99 / mo

Every feature included.

Add technicians for $9.99/mo each. Extra locations $10/mo, first one included.

  • ✓Every feature included
  • ✓AI-written reports included
  • ✓Scheduling, estimates, invoices, payments
  • ✓Online booking page
  • ✓Custom inspection templates for any trade
  • ✓Web dashboard for the office
  • ✓Works offline, syncs when you reconnect
  • ✓iOS and Android apps
Start free trial
Owner seat
$19.99 / mo

The whole platform, phone and web.

Each technician
$9.99 / mo

Their own login. They see only their assigned jobs.

Each extra location
$10 / mo

The first location is included.

Cancel anytime. Subscribing on the web dashboard is cheaper than subscribing in-app on iPhone ($28.99/mo) because of Apple's fee. Your subscription works on both platforms either way.

Other Trades

ProField for Your Other Services

One subscription covers every service you offer: Chimney Inspection App · Dryer Vent Cleaning Software · HVAC Inspection App · Auto Inspection App.

FAQ

Air Duct Cleaning Software — Common Questions

Does ProField include a built-in air duct cleaning checklist?
Yes. The built-in air duct checklist covers mold and moisture, debris and buildup, duct leakage, supply and return duct condition, insulation, and services performed. Every item gets a Pass, Fail, or N/A rating with optional photos and notes, and you can add custom items or build entirely custom templates.
Can I document cleanings in line with industry standards like NADCA’s?
ProField supports documenting your work in line with industry-standard practices: itemized findings, photo evidence per item, technician notes, and a signed, timestamped report. It is a documentation tool — certification and compliance remain with your company and your certifying body.
Can I attach before-and-after photos to the report?
Yes. Photos attach to specific checklist items and flow into the final PDF next to the relevant finding, so customers see the before-and-after story in context rather than in a separate text thread.
How much does air duct cleaning software cost?
ProField is $19.99/month for the owner seat with every feature included, plus $9.99/month per additional tech and $10/month per extra location (first one included). There is a 14-day free trial. Full access to everything. No credit card..
Does it work offline at the job site?
Yes. ProField stores inspection data locally on your phone, so you can complete the checklist, take photos, and capture the signature in basements or crawlspaces without signal. Everything syncs when you reconnect.
Can I schedule duct cleaning jobs and assign them to my techs in ProField?
Yes. Schedule cleanings on a calendar on the phone or the web dashboard, assign each job to a technician or crew lead, and it lands on their phone with the address and notes. Customers can also request a time through your online booking page. The report, the estimate and the invoice stay on the same job.

Explore ProField

One app for every trade and every job

Trades

All trades ProField runs Chimney Inspection App Dryer Vent Cleaning Software HVAC Inspection App Auto Inspection App Plumbing Inspection App Electrical Inspection App Roof Inspection App Pest Control Software Cleaning Business App Lawn Care & Landscaping App Appliance Repair Software Pressure Washing Software Handyman App Pool & Spa Service Software

Features

Field Service App for Small Business AI Inspection Report App Inspection Checklist Builder Estimate & Invoice App for Contractors Online Booking for Contractors

Compare

Jobber Alternative Housecall Pro Alternative ServiceTitan Alternative

Stop Writing Reports by Hand

Join duct cleaning companies that deliver a branded, photo-backed report before the truck leaves the driveway. 14-day free trial — full access, no credit card required.

Start Free Trial

Questions? Contact us
Call (888) 885-0440